| By-Laws of the American Checker Federation
ARTICLE I - ELECTION OF OFFICERS AND DISTRICT MANAGERS
Section 1 - When Scheduled
A scheduled election of ACF officers and district managers shall take place every two years, subject to modification of Article VII of this constitution.
Section 2 - Notice
The secretary of ACF shall submit notice in the Bulletin to the membership announcing a thirty (30) day nomination period for all elective offices.
Section 3 - Publication of Notice
The period of nomination shall be announced to the membership no later than the October Bulletin.
Section 4 - Nomination Restricted to Period
The period of nomination shall be restricted to the announced period of time and shall be turned over to the secretary of ACF and to the election committee of ACF upon conclusion of the pre-announced period.
Section 5 - Official Nominees
After investigation of eligibility of nominees and subsequent report by the election committe, the secretary shall submit the official list of nominees to the membership by publishing it in the Bulletin.
Section 6 - Eligibility
To be eligible to be nominated for office the nominee must have been an active ACF member (1) year prior to the date of his nomination.
Section 7 - Notices and ballots
All election notices shall be accompanied by ballots and submitted to the ACF membership eligible to vote.
Section 8 - Majority Vote
The president, two vice-presidents, the secretary, the treasurer and the player representative of ACF shall be individually elected by a majority of votes cast in the election. The district managers shall be elected by a majority of votes cast in each of their respective districts.
Section 9 - Vote Tabulation
The election committee shall count the election ballots for all districts and mail results to the ACF secretary.
Section 10 - Mailing of Ballots
All ballots shall be mailed directly from the voters to the chairman of the election committee.
Section 11 - Publication of Election Results
The results of the election shall be published in the ACF Bulletin.
ARTICLE II - DUTIES OF OFFICERS
Section 1 - The President
In addition to the duties for the office of president elsewhere described in this constitution and by-laws, the president shall preside at all national meetings of ACF during his term of office. He shall exercise a general supervision over the business of ACF and shall assume a leadership in the direction of its policies and programs. He shall attend all national tournaments and championship matches whenever possible. He shall have a vote in the Executive Committee and on the Board of Directors. He shall have the power to appoint all ACF officials not elected by the membership.
Section 2 - The Vice-Presidents
In addition to the duties for the offices of vice-presidents elsewhere in this constitution and by-laws, the vice-presidents shall assist the president in furthering the interest of ACF as may be suggested from time to time. In the event of the office of president becoming vacant, or in the event of the absence of the president from any business meeting the First Vice-President shall act as president as may be necessary. In the event of the absence of both the president and first vice-president, the Second Vice-President shall act as president as may be necessary.
Section 3 - The Secretary
In addition to the duties for the office of secretary elsewhere described in this constitution and by-laws, the secretary of ACF shall attend the national tournaments and national championship matches of ACF whenever possible. He shall keep a true and accurate record of all proceedings at the business meetings. He shall keep a permanent record of the proceedings at the business meetings. He shall keep a permanent record of the proceedings of the Executive Committee. He shall preserve for the ACF records such correspondence of ACF as may be of special importance. He shall, under the direction of the president, assist any appointed chairman of national committee in carrying on their correspondence. He shall be the correspondent of the Executive Committee. He shall issue all membership cards.
Section 4 - The Treasurer
In addition to the duties for the office of treasurer described elsewhere in this constitution and by-laws, the treasurer shall be responsible for the handling of cash receipts and for the making of cash disbursements. The treasurer shall attend all national meetings, tournaments, and matches whenever possible. At such time he shall, when requested by the president of ACf, render reports of his accounts. He shall keep ACF funds in a responsible bank, making disbursements by check whenever possible, with all receipts, vendors invoices and cancelled checks retained as vouchers. All ACF funds, dues, etc. shall be forwarded to the Treasurer who shall issue receipts for such funds received from any elected or appointed ACF official. He shall submit a quarterly report of assets and liabilities to the Executive Committee, including income and expense for that period. He shall perform such duties as directed by the president from time to time and shall assist in analyzing all possible sources of ACF income. He shall keep such records as are required by the Internal Revenue Service to file their reports. He shall submit an annual budget to Executive Committee, which shall list, estimated funds required for all programs and supporting services. He shall be the recipient of expense reports from other offices and shall supply funds required for these functions.
Section 5 - The Player Representative
The Player Representative shall attend all national meetings, tournaments and matches whenever possible. His responsibility is to represent the players' best interest in all Executive Meetings to the best of his ability. He is the liason between the player and the Executive Committee.
ARTICLE III - THE BOARD OF DIRECTORS
Section 1 - Duties
The Board of Directors shall assist the president in furthering the interest of ACF nationally and internationally. It shall be the policy-governing body of ACF. It shall have the right of review.
ARTICLE IV - THE EXECUTIVE COMMITTEE
Section 1 - Duties
The Executive Committee shall have the power to conduct all proper and necessary ACF business, and to interpret this constitution and by-laws to conduct that business efficiently. Its actions shall not require approval by the Board of Directors, but these actions are subject to review and comment by Board action in an official meeting.
ARTICLE V - MEMBERSHIP
Section 1 - Honorary
The honorary membership shall be made available for distinguished persons, elected by the Executive Committee. They shall have no power to vote, as honorary members, nor shall any honorary member who is not an active member hold an active person in ACF or any of its affiliates.
Section 2 - Active
Any citizen of the United States and its territories shall be eligible for membership in this association upon payment of the membership dues to the president, vice-president, secretary, treasurer, national organizer, district manager or any authorized ACF agent. Membership application by foreign nationals shall be approved by the Executive Committee or by its authorized representative(s).
Section 3 - Life-Time
Life-time membership will be awarded to all past presidents or any other past officer approved by the Executive Committee, donors of one thousand dollars ($1,000.00) or more to the ACF National Tournament Trust Fund and to members of the "300 Club" who complete payment of five hundred dollars ($500.00) over a 4-year period. A wallet size card will certify an ACF Life-time membership. ACF members who contribute one hundred dollars ($100.00) to the GAYP Fund will be Life GAYP Members.
Section 4 - Associate
Associate members will be accepted at ten dollars ($10.00) per year dues - under certain conditions. Except for "under-18's", a limited number of Associates will be accepted only in state and state-section tourneys. Associates will not have voting or Bulletin privileges. Associates can apply their ten dollars ($10.00) to full membership any time in the calendar year of issue - back issues of Bulletins for the year will be provided if available. Associates can be named in any news section write-up of an affiliated tourney, but will not be listed in the Roster of Champions. They will not receive "Master Points" for placing in the top three of an affiliated state or state-sanctioned tourney, unless the full membership dues are paid. "Under-18's" can be Associates in any tourney.
Section 5 - Rejection of Application, Suspension or Expulsion
The Board of Directors by a simple majority may reject any application for membership or suspend or expel any member or revoke any affiliate charter for just cause.
Section 6 - Membership Privileges
Members of ACF shall be entitled to enjoy the various special privileges of ACF which includes ACF Bulletin and to participate in any "open" activity of ACF or any of its affiliates and shall be entitled to participate in "closed" activities promoted by any district or state affiliate by showing legal residence in proper, specified, closed areas, subject to the provisions of this constitution and by-laws of ACF. Foreign nationals, residing within or outside of the United States and its territories, shall be entitled to voting privileges in ACF affairs.
ARTICLE VI - APPOINTED OFFICERS
Section 1 - National Organizer
The President, subject to the approval of the Executive Committee, shall appoint a National Organizer to promote the growth and interests of the game in general. He shall act as an ex-officio member of all national committees and shall coordinate the working programs of ACF under the direction of the president. His duties shall be general and subject to the direction of the president and Executive Committee.
Section 2 - National Mail Play Director
The President, subject to the approval of the Executive Committee, shall appoint a National Mail Play Director to supervise national, district, and state mail play under the auspices of ACF. He shall cooperate with the district managers and the membership committee in building up the membership of ACF through mail play. He shall provide a "waiting list" of mail players of ACF, who are willing to further the interests of ACF by playing new members of ACF. He shall select and recommend ACF mail organizers in the various districts of the ACF and forward such names to the president of ACF for official appointment. He shall fully supervise all activities carried on by any mail play organizers and shall make annual reports to the Executive Committee on the progress of mail play. He shall distribute to ACF members interested in mail play the necessary rules and procedures for mail play. He shall keep the permanent records of his office and s hall forward to the treasurer, when so requested, a report of expenses and income.
Section 3 - Games Editor
The President, subject to the approval of the Executive Committee, shall appoint the Games Editor. He is responsible for: Arranging all annotations of tourney and other games; Responsible for the format and accuracy of all games to be published in the Bulletin or other ACF publications; Assisting with annotations as required, assisting in the Bulletin or other ACF publications; Assisting with annotations as required, assisting with tourney games collection and review; Responsible for reviewing and critiques or corrections submitted on published games in ACF publications; and collaborates with the Bulletin Editor on publication schedules.
Section 4 - Bulletin Editor
The President, subject to the approval of the Executive Committee, shall appoint a Bulletin Editor. He shall be responsible for the format and content. He shall publish all ACF and ACF affiliate news and official ACF actions.
Section 5 - National Promotions Director
A National Promotions Director shall be appointed by the president, subject to the approval of the Executive Committee, to supervise, encourage and promote team matches and individual matches under the auspices of ACF. All official matches conducted under the auspices of ACF shall receive his sanction. He shall negotiate all contracts on behalf of ACF for matches sanctioned by ACF. Sanction of ACF by the National Promotions Director shall imply the right for the principals in a match to raise funds for all such matches and will be granted only if the principals are in good standing with ACF financially or otherwise. He shall keep a permanent file of all sanctions conveyed or refused and a general record of his promotions and expenses. He shall keep a true and accurate record of all contributions made through his office and shall forward a monthly report to the treasurer of ACF together with all monies received. He shall conduct such campaigns among the full ACF membership as are required to properly finance national tourneys and world title matches.
Section 6 - Inter-District Mail Play-Off Director
The President, subject to the approval of the Executive Committee, shall appoint the Inter-District Mail Play-Off Director. The Inter-District Mail Play-Off Director shall be responsible for arranging the inter-district mail play-ff and supervising it. He must see that all entries are eligible and that districts that are eligible are represented. He must tabulate the scores and determine the winner. He must send all games to the Games Editor and a list of the entries and prize winners to the Bulletin Editor.
Section 7 - National Ratings Director
The President, subject to the approval of the Executive Committee, shall appoint a National Ratings Director whose responsibility is to keep an accurate rating on each player. Such information should be taken from the ACF Bulletin and updated as often as pertinent information changes in the ACF Bulletin. Such ratings list should be printed on the ACF website and used to determine player placements in tournaments.
ARTICLE VII - TOURNAMENT AFFILIATION
Section 1 - Jurisdiction
ACF shall endeavor to affiliate all tournaments conducted by organizations within the jurisdiction of ACF in accordance with the provisions of this constitution, Article VI.
Section 2 - Eligibility
Any member of ACF may participate in an open tournament, or in any closed tournament by showing legal residence in the proper closed area, if affiliated by the ACF.
Section 3 - Style of Play
Tournaments and matches involving national championships shall be played under a style of play (style of opening) and/or system approved and announced by the Executive Committee. The ACF shall encourange go-as-you-please, 2-move restriction, 3-move restriction, master restriction (11-man ballot) and any mixture of these that may contribute to the popularity of the game. The European version of Pool Checkers or Spanish Pool, or Russian Checkers/Draughts, or International Checkers (Draughts), etc. may participate in any straight checkers promotional activities that will, in the Executive Board's estimation, promote our game.
Section 4 - Application for Tournament Affiliation
Applications for tournament affiliation with ACF conducted within the jurisdiction of ACF may be obtained by writing to the National Organizer.
Section 5 - Restriction of Entry Field
The sponsor for a tournament affiliated with ACF must solicit each entry to join ACF for the current year. Any entry not an ACF member shall be made to make full financial settlement before being allowed to play. Entry lists and tourney results must be sent to the ACF secretary.
Section 6 - Acceptance of ACF Meberships
Only individuals designated by the National Organizer may accept ACF memberships and dues in the absence of higher ACF official(s) and the National Organizer will supply full details by letter.
Section 7 - Publication of Notices and Results
All notices of tournaments appearing in the ACF Bulletin must clearly meet the requirements of affiliation set out in this constitution, Article VI.
ARTICLE VIII - NATIONAL TOURNAMENTS
Section 1 - Time
The ACF shall conduct a national tournament every year under a system and style of play approved and announced by the Executive Committee. The ACF shall encourange national, district and state tournaments, which may include special divisions for men, women and youth.
Section 2 - Bids for Venue
Bids for Venue of a national tournament shall be declared open when so designated by the president, to whom all communications regarding same shall be forwarded with copy to the Promotions Director. The bid shall be at least two thousand dollars ($2,000.00). No lesser bid is official or eligible. At least $500.00 should be sent as earnest money upon notification that a bid has been accepted. Bids may be either closed December 31st of the year preceding the tourney (contract-type) or open after December 31st for a stated period (auction-type) as decided by the Executive Committee and announced in the Bulletin.
The full amount (including the earnest money) of the successful venue bid must be sent to the ACF President or Treasurer not later than three months prior to the established tourney date. Bidding groups may solicit outside their ACF district to raise their venue bid.
Section 3 - Bidders Responsibilities
Bidders are responsible for making full arrangements for hotel, playing site, banquet arrangements, if any, programs for the ladies and to advise the Executive Committee promptly of these arrangements. Over and above the amount of the venue, bidders are financially responsible for and shall provide suitable trophies for Master, Major, Minor and Junior division winners. Hotel arrangements by the promoters are to include complimentary rooms for the Secretary, the Treasurer, and Player Representatives and other key personnel. The accepted Bidder may calculate $50.00 per day per person for each complimentary room (regardless of actual cost for similar paying guests), plus an additional $10.00 for each complimentary meal furnished per person, per room, per day. (Example: Three (3) complimentary meals per person, per room, per day would be $30.00.)
Section 4 - Promoters Records
Venue promoters are to keep complete records of all contributions received and are to submit names and addresses to the Promotions Director promptly after the tourney.
Section 5 - Restriction of Entry Field
Any member of ACF in good standing may enter the national tournament upon payment of entry fee. Any member of ACF not in good standing with ACF financially shall be made to make full financial settlement before being allowed to enter the tournament. Any player not in good standing with ACF whose application for membership has been rejected by the Executive Committee, or who has been suspended for the current year, or who has been permanently expelled from organized competition by ACF, shall be ineligible to enter the national tournament. Any player not in good standing with the ACF, whose application has not been previously rejected by the Executive Committee, may be eligible to enter the tournament by payment of ACF dues for the current year.
Section 6 - Business
The business of the national tournament shall be conducted by the attending elected officers of ACF in accordance with the reccommendations of the various appointed committees.
Section 7 - Disbursement of Prize Funds
Sufficient money shall be retained from the total prize fund to pay for adequate annotations of the tournament games to help with Bulletin publication expense and to pay the referee's fee.
Section 8 - Tournament Games
ACF shall exercise all rights pertaining to the publishing of the games of the tournaments.
Section 9 - Right to Challenge for World Title
The ACF shall select participants (such as based on National Tournament finish coupled with the participants. willingness to attend) to compete in a qualifying tournament that is approved by a suitable world checker (draughts) association (federation). These participants may also include youth and women.s world events. Winners of this tournament are normally qualified to challenge for the world title, with contracts negotiated by the appropriate world federation. The exception to this may be youth events, where, due to the age restriction, a youth world champion may be declared at the world-qualifying event itself.
Section 10 - Entry of World Match Champion
The world match champion may enter the national tournament without risking his own title. In the event the world match champion should win the tournament, the Executive Committee shall give full consideration to the runners-up in the national tournament for the world-qualifying tournament. The ACF will not be bound to negotiate the challenge of the runner-up, nor shall the world match champion be bound to accept it unless it is so reported and recommended by the Executive Committee and such match is promoted and played in the Continental United States.
Section 11 - Tournament Referee
The ACF President shall appoint an official tournament referee. The referee shall receive a fee to be set by the Executive Committee.
ARTICLE IX - WORLD CHAMPIONSHIP MATCHES
Section 1 - Claimant
The World Championship, all tournaments notwithstanding, shall be determined by match play and the sole claim to the world's title belongs to the winner of each authorized world championship match. Match details are to be negotiated on behalf of a suitable world checker (draughts) association (federation).
ARTICLE X - DUES FOR ACF MEMBERSHIP
Section 1 - Minimum and Maximum Dues
The minimum membership dues for ACF shall be twenty-five dollars ($25.00) per year. All memberships are subject to renewal on the first of January of the new calendar year, or an expiration date of one year (per annual dues payment) may be applied for memberships paid in the middle of the calendar year. Annual dues for overseas members shall not be more than fifteen dollars ($15.00) over the prevailing rate for members within the United States. An alternative lower membership rate, with electronic bulletin, may be offered to overseas members, at the discretion of the Executive Committee. The Executive Committee shall have the power to determine the amount of dues for any coming year, no later than November 1; such information must be published in the Directory no later than the December issue of the ACF Bulletin.
Section 2 - Associate Dues
Associate membership shall normally be ten dollars ($10.00) per year, subject to the adjustment of the Executive Committee.
Section 3 . Junior Dues
Junior memberships (age 18 and under) may be offered at a reduced rate (such as $10.00) with delivery of the bulletin by an electronic version.
ARTICLE XI - NATIONAL COMMITTEES
Section 1 - Nature
The president shall appoint such committees as are necessary to carry on the various functions of the ACF.
Section 2 - Limitation of Authority
The Executive Committee shall have the power to review any decisions of the national committees and to revise or confirm the decision.
Section 3 - Finances and Expenses
All elected officers, appointed officers, and the national committee chairmen shall individually compile the expenses for their function and when so requested, submit a report of the expenses to the treasurer of the ACF. All elected officers, appointed officers and the national committee chairman shall also remit all funds collected for their office or committees to the treasurer of the ACF, receiving a reciept(s) for same. They shall submit special reports of their committee workings or finances whenever requested by the Executive Committee. They shall incorporate any financial changes into their program suggested by the Executive Committee, not in conflict with the provisions of this constitution and by-laws.
Section 4 - Length of Service and Dismissal for Just Cause
Members of the national committees shall serve for two (2) years, ending with each new administration to office. Their continual services may be requested by a new administration to office. They shall be subject to dismissal by the Executive Committee for non-performance of duties or for failure to carry out the policies of ACF in accordance with this constitution and by-laws.
Section 5 - Impeachment of Elected OfficialPlease submit any errors to
An elected official can only be removed by a two-thirds (2/3) majority vote cast by the District Directors and the Executive Board. At present this would require at least eight (8) directors to remove someone because only twelve of the thirteen possible votes should vote because the person who is being impeached should not have a vote.